Hybrid AGM Malaysia
In August 2024, Securities Commission Malaysia (SC) announced that beginning 1st March 2025, only hybrid and physical meetings are allowed for annual general meetings (AGMs) of public-listed companies. This means that fully virtual AGMs are no longer allowed after the said deadline.
This announcement may have caught many companies unprepared for their next AGM. While companies may have conducted physical AGMs (during pre-COVID era) or fully virtual AGMs (during COVID), most organizers do not have experience in running a hybrid AGM in Malaysia.
What is Hybrid AGM?
A hybrid meeting is a combination of physical and virtual meeting conducted at the same time. It is essentially a 2-in-1 meeting.
The AGM organizer will conduct the meeting in a physical venue, while streaming live at the same time to an online or a virtual meeting platform.
A shareholder can choose to attend in-person at the physical meeting or virtually by logging onto the online meeting platform.
Hybrid AGM offers a greater flexibility to shareholders, but also pose additional challenges in managing two concurrent meeting channels. However, following the right process, you can make hybrid AGM a success.
What to Look For in Hybrid AGM Solution
Every hybrid AGM solution is different. Some hybrid meeting providers may not even have experience with AGM of public-listed companies. With so many features offered and different level of expertise, it is important to know what to look for in your evaluation of a good hybrid AGM solution provider.
When deciding on a hybrid meeting solution, consider criteria using the guide below :-
- An easy registration process for both physical and virtual attendees.
- A team to manage shareholders’ questions from both physical and virtual channels.
- Seamless voting experience without the cumbersome use of paper or specialized gadgets.
- Real-time vote result from both physical and online votes.
- Experienced reviewer to ensure overall compliance with Bursa’s AGM guideline.
In summary, the key is to look for a solution that provides the best experience for shareholders while at the same time, make it easy for you to manage the event.
E Reg is an experienced service provider for hybrid AGMs of public-listed companies in Malaysia. Our all-in-one hybrid meeting solution provides seamless experience for shareholders and ease of use for the company. Please contact us for an easy solution to your next hybrid AGM.